BoardLightTerms of Service
Effective August 11, 2026
These terms govern your use of BoardLight. By using the service, you agree to them. If you're signing on behalf of an organization, you're confirming you have authority to bind it.
1. The service
BoardLight reads financial data from your QuickBooks Desktop company file and presents it through a web portal for your board and staff. Specific features depend on your plan.
BoardLight is a reporting tool, not an accounting system, and not accounting advice. QuickBooks remains your book of record. BoardLight does not prepare your financial statements, file your Form 990, or replace your accountant or auditor. You are responsible for the accuracy of your underlying books and for any decisions made from BoardLight reports.
2. Eligibility
BoardLight is sold to nonprofit organizations, ordinarily those with 501(c)(3) status. We may ask for verification of your status.
3. Your account
Each person who uses BoardLight must have their own named sign-in. You agree not to share credentials between people. You're responsible for keeping your credentials secure and for promptly removing access for people who leave your organization — the portal provides one-click removal for exactly this purpose. Tell us right away if you suspect unauthorized access.
4. Your data
Your data remains yours. You grant us only the limited license needed to host, process, and display it in order to provide the service. We don't sell it, and we don't use your organization's financial data to train machine learning models. Our handling of personal information is described in our Privacy Policy.
You can export your data at any time. On termination, you have 30 days to export before we begin deletion.
5. Read-only access to QuickBooks
Our connector issues read-only requests to QuickBooks. It does not create, modify, or delete transactions in your company file. You are responsible for maintaining your own QuickBooks backups; BoardLight is not a backup service and should not be relied on as one.
6. Fees and payment
Fees are as stated on our pricing page or in your written order. Subscription fees are billed monthly or annually in advance. Onboarding fees are one-time and non-refundable once onboarding work has begun. Fees are exclusive of any applicable taxes.
We may change pricing with at least 60 days' written notice before your next renewal. Monthly plans may be cancelled at any time effective at the end of the current billing period. Annual plans do not auto-renew without notice; we will remind you at least 30 days before renewal.
7. Acceptable use
You agree not to:
- Attempt to access another organization's data
- Probe, scan, or test the vulnerability of the service without our written permission
- Reverse engineer, resell, or sublicense the service
- Upload malicious code or use the service to violate any law
8. Availability
We work to keep BoardLight available and will give advance notice of planned maintenance where we reasonably can. We don't currently offer a contractual uptime guarantee. Note that syncing depends on a computer at your site running QuickBooks and the Web Connector — if that machine is off or offline, data will not refresh, and that's outside our control.
9. Third-party services
BoardLight works with QuickBooks Desktop, a product of Intuit Inc. We are not affiliated with, endorsed by, or sponsored by Intuit. We are likewise not affiliated with, endorsed by, or speaking for Boys & Girls Clubs of America or any other national organization. Your use of QuickBooks is governed by your agreement with Intuit.
10. Warranties and liability
The service is provided "as is" without warranties of any kind, express or implied, to the fullest extent permitted by law. To the fullest extent permitted by law, our total liability arising out of or relating to these terms will not exceed the fees you paid us in the twelve months preceding the claim, and neither party will be liable for indirect, incidental, or consequential damages.
11. Termination
You may stop using BoardLight at any time. We may suspend or terminate access if you materially breach these terms and don't cure the breach within 30 days of written notice, or immediately if required by law. On termination, sections 4, 10, and 12 survive.
12. Changes and governing law
We may update these terms; if a change is material, we'll notify active customers by email at least 30 days before it takes effect. Continued use after that constitutes acceptance. These terms are governed by the laws of the State of Oregon, without regard to conflict of law principles.
13. Contact
Questions about these terms go to hello@joinboardlight.com.